Steps to Ethics Approval

Step 1- Complete the appropriate application form

Full Application

  • For projects that involve vulnerable populations or present risks to participants greater than what they would normally encounter in their everyday lives.
  • For projects that do not involve more risks for participants than they face in their everyday lives. (Indicate on the consent for that you would like your project to be considered for minimal risk review.)

Note: All applications should be reviewed by your Dean prior to submitting to the REB

Course Application

  • To allow students to conduct small research projects as part of the pedagogical requirements of your course.
  • To secure the release of your project’s funding before you are ready to work with human participants. (By completing this application, you are confirming that you will be submitting a full application at a later date.)
  • For projects where the lead researcher is from another institution and has already secured clearance from that institution.

Request to release funds (coming soon)

Step 2- Submit the Application

Deadlines:

  • Request to Release Funds: Any time
  • Full Protocols: Two weeks prior to scheduled REB meeting date
  • Full Protocols - Minimal Risk: Any time
  • Course Approvals: Two months before course commencement
  • Administrative Reviews: Any time

Submit your application to the Research Ethics Board at ethics@yukoncollege.yk.ca.

Step 3- The Research Ethics Office will contact you

Comments from the REB reviewers will be sent to you by the REB Chair(s).

Step 4- Revise and re-submit back to the Research Ethics office
  • Make your changes in bold and/or underline on the original application.
  • Submit the revised application to ethics@yukoncollege.yk.ca (if applicable, cc: your research supervisor).
Step 5- The Research Ethics Office will contact you

Make additional changes if required (follow step 4, above). If all changes were acceptable, you will receive clearance for your project. (A clearance form in pdf format will be emailed to you.)  Note: You cannot start your research until you receive this form.

Step 6- Complete an Annual Status Report (ASR)

The form must be completed at the following two times:

Once a year to renew:

  • Annual Status Report Deadlines
  • Faculty/other researchers:  for renewal it must be within 30 days of the end of the valid period of your ethics approval.
  • Students: April 1

Once your project is complete.

Appeals process

  • Details of the appeals process and steps to be taken are outlined in the Research Ethics Policy Section 6.14.
  • A framework for cooperation between Aurora College's Research Ethics Committee and the Yukon College Research Ethics Board was established in January 2016 to provide support on appeals. This allows for a designated external committee to review research ethics appeals should it be necessary